PRIVACY POLICY

G.V.C. Kirby – gvckirby.com

 

Effective Date: 19 February 2026
Company Name: The Green Filmmaker Ltd (trading as G.V.C. Kirby / KIRBY Fantasy Magazine)
Registered in: United Kingdom

1. Who We Are

This website, www.gvckirby.com, is operated by The Green Filmmaker Ltd, trading as G.V.C. Kirby (“we”, “us”, or “our”).

“KIRBY Fantasy Magazine” is a creative publishing project operated under G.V.C. Kirby.

The website serves as:

  • A filmmaking portfolio

  • A journal/blog platform

  • A hub for KIRBY Fantasy Magazine and related writing competitions

For the purposes of UK data protection law, we are the data controller of your personal data.

Registered Address:
Flat 2, 206 Amyand Park Road
Twickenham, TW1 3HY
United Kingdom

Contact:
Email: glenvckirby@gmail.com


2. What Information We Collect

We may collect and process the following categories of personal data:

A. Submission & Competition Data

When you submit work, we may collect:

  • Full name

  • Email address

  • Pen name (if applicable)

  • Author biography

  • Submitted content (manuscripts, text, attachments)

  • Payment details (if applicable)

B. Mailing List & Newsletter Data

If you subscribe:

  • Name (optional)

  • Email address

C. Website Usage Data

We may automatically collect:

  • IP address

  • Browser type and version

  • Device type

  • Pages visited and interaction data

Used for analytics and performance improvement.

D. Third-Party Platform Data

If you engage via third-party platforms (e.g. Patreon), we may receive limited profile information based on their settings.


3. How We Use Your Information

We use personal data to:

  • Manage submissions and competitions

  • Communicate with contributors and subscribers

  • Administer contracts and payments

  • Send newsletters (with consent)

  • Publish and distribute content

  • Produce related media (e.g. audio narration, promotion)

  • Improve website performance and user experience

We do not sell or rent personal data.


4. Legal Basis for Processing

We rely on:

  • Consent – for marketing communications

  • Contractual necessity – for contributors and payments

  • Legitimate interests – for analytics and website functionality

  • Legal obligation – for financial compliance

5. Data Retention

We retain data as follows:

  • Submissions: editorial and record-keeping purposes

  • Contributor data: contractual and publishing use

  • Mailing list: until unsubscribed

  • Financial data: as required by UK law

You may request deletion where applicable.

6. Data Sharing

We may share data with:

  • Payment processors

  • Email marketing providers

  • Hosting and analytics providers

  • Publishing platforms (e.g. Amazon KDP)

  • Professional advisers

All third parties process data in compliance with applicable laws.

7. International Transfers

Where data is transferred outside the UK, we ensure safeguards such as:

  • Adequacy regulations

  • Standard contractual clauses

8. Your Rights

You have the right to:

  • Access your data

  • Correct inaccurate data

  • Request deletion

  • Restrict or object to processing

  • Withdraw consent

  • Lodge a complaint with the ICO

Contact: glenvckirby@gmail.com

9. Cookies

We use cookies to:

  • Analyse traffic

  • Improve performance

  • Store preferences

Non-essential cookies are only set after your consent via a cookie banner.

You can manage cookies via your browser settings.

Please refer to our Cookie Policy for full details.

10. Data Security

We implement appropriate safeguards against:

  • Unauthorised access

  • Loss or destruction

  • Misuse

However, no system is fully secure.

11. Changes to This Policy

We may update this policy periodically. The latest version will always be available on this page.

12. Automated Decision-Making

We do not use automated decision-making or profiling with legal or significant effects.